Host Guidelines



UPDATED 05/21/2020

1.      There must be a 12–20 sleeping room block reserved at the hotel and WCSEA will guarantee 12 rooms.

2.      Meetings usually are held from 2:00–6:00 on Thursday and 9:00–12:00 on Friday.  

3.      Sleeping rooms should be at the state rate ($82, $90 for Milwaukee, Racine, and Waukesha counties).  Some hotels offer the state rate to members if they wish to stay on Friday and Saturday nights.  If this is available, the host shall let the members know.

4.      The conference room should be a hollow square table for 30 attendees with water at the table and preferably pens and pads of paper.  Extra chairs to accommodate up to an additional 20 attendees must be placed around the outside of the room (more for the meetings associated with Director’s Dialogue and Fall Conference). 

5.      An on-site dining room located at the hotel is preferable.

6.      Attendees will provide their county's tax exempt certificates at check-in.

7.      Snacks and refreshments should be made available and the cost contracted at the state rate.